Facility Rentals
To book outdoor City spaces and parks, please visit our Plan an outdoor event page.
For sports fields and arena rental booking enquiries, fill out the enquiry form below, or phone 250-469-8749.
For information on field use, view the Conditions of Use and Allocation Policy.
- Belgo
- Cameron Park
- Centennial Park
- Curling Rink
- East Kelowna Ball fields
- Edith Gay Park
- Glenmore Sports Fields
- K.L.O. Fields
- Lions Park
- Lombardy Park
- Mission Quadplex
- Osprey Park
- Parkinson Recreation Fields
- Robertson Park
To book indoor spaces, please fill out the Rental Enquiry form below, call 250-469-8957 or email [email protected] and our Rentals Coordinator will assist you with completing the Enquiry Form. Until the rental agreement is signed and the deposit is received, the rental is not deemed booked.
Many City-operated facilities in Kelowna offer room and facility rentals that can accommodate a diverse range of needs for community and multi-cultural events, birthday parties, meetings and more.
City of Kelowna venues are rented by many different community groups, representing a wide range of purposes and viewpoints. Views and messages of groups using City spaces do not necessarily reflect the City’s views.
Located at 1800 Parkinson Way.
Submit a rental enquiry or call 250-469-8957 and our Rentals Coordinator will assist you with completing the Enquiry form.
2
Large or small banquet rooms
Apple room - 6,000 sq ft
- Popular for weddings, dinner dance, tradeshows/fairs and company parties.
- Banquet capacity: 400 / Meeting capacity: 400
Macintosh room - 4,000 sq ft
- Popular for weddings, dinner dance, and meetings.
- Banquet capacity: 175 / Meeting capacity: 250
Amenities and features available with room rental:
- Tables and chairs - your choice of rectangular tables (8’x2.5’) seating 8 per table or round tables (5’ diameter) seating 8 per table
- Ceiling levels: lowest 10 ft and highest 20 ft
- Microphones and podium available upon request
- Portable dry bar available upon request
Kitchen rental (only available as an addition to MacIntosh or Apple rental):
- Commercial grade six ring natural gas range with 2 ovens and griddle
- Commercial dishwasher
- Electric steam tray
- Deep freezer
- Walk-in cooler
- Dinnerware & cutlery (400 place settings), water glasses, salt and pepper shakers, coffee urns and water jugs available on request (linens and wine glasses not included). Note: cooking equipment (such as bowls, pots, knives, cutting boards etc.) must be provided by the renter/caterer.
Other rooms available. See Conditions of Use & Allocation Policy for room sizes and capacity.
Located at 1700 Parkinson Way.
Large or small rooms available
- Popular for birthday parties, dinner, dance and meetings
- Room capacities vary depending on room
- Tables and chairs provided
- Renters are responsible for set up and take down
- Washroom facilities located in the building
- Wheelchair accessible
- Kitchen rental available with room rental
Main Hall - 3,420 sq ft
- Banquet capacity 170/ Meeting capacity 250
Activity Room - 1,116 sq ft
- Banquet capacity 40/ Meeting capacity 50
Meeting Room - 400 sq ft
- Available for meetings only capacity 25
Submit a rental enquiry or call 250-469-8800 and one of our Recreation Clerks will assist you with completing the Enquiry form.
Located at 5160 Chute Lake Road, in Kelowna.
- Available for rental from 7 a.m. to 10 p.m.
- Community room capacity 60
- Tables and chairs on site
- Renters are responsible for set up and take down.
- Kitchen is equipped with a stove and sink.
- Renters are to provide all dishes and cutlery.
- Meeting room space of 17` x 19` - 323 square feet, capacity 25 people.
- Community room space of 30` x 30` 900 square feet, capacity 60 people.
- Washroom facilities located in the building.
- Wheelchair accessible.
- Parking for 20 vehicles.
Submit a rental enquiry or call 250-469-8800 and one of our Recreation Clerks will assist you with completing the Enquiry form.
The Kelowna Community Theatre has two spaces available for public rental and is well equipped to serve any conference, class, performance, meeting or reception needs. The complex includes an 853-seat theatre including a 236-person capacity lobby with complete backstage amenities and a 1,200 square foot Black Box Theatre (rehearsal hall). With state-of-the-art technical systems and our professional staff, your event will be well-managed from start to finish.
Rental enquiries: Contact Theatre Manager - Caroline Ivey: civey@kelowna.ca or 250-469-8945.
Located at 855 Lexington Drive.
- Capacity for 70 people
- Tables and chairs provided
- Renters are responsible for set up and take down
- Kitchen equipped with fridge, two stoves and dishwasher
- Renter to provide all dishes, cutlery etc.
Submit a rental enquiry or call 250-469-8800 and one of our Recreation Clerks will assist you with completing the Enquiry form.
- Capacity of 40 people
- Six-foot rectangle tables and 40 chairs
- Renters are responsible for set up and take down.
- Washroom facilities: Two bathrooms at the facility (additional washroom on main floor)
- Windows on all sides, but blinds on all windows if needed
- Not wheelchair accessible
- Building located in the middle of the ball diamonds
Submit a rental enquiry or call 250-469-8800 and one of our Recreation Clerks will assist you with completing the Enquiry form.
Located at 4398 Hobson Road.
- Capacity for 70 people
- Available for rentals not extending after 10:00 p.m.
- Rental includes hall and kitchen
- Tables and chairs provided
- Renters are responsible for set up and take down
- Kitchen has stove and fridge
- Limited dishes available, please inquire for exact numbers
Submit a rental enquiry or call 250-469-8800 and one of our Recreation Clerks will assist you with completing the Enquiry form.
Located at 765 Dodd Rd.
- Meeting room capacity 20 people
- Multi-purpose room capacity is 50 people
- Hall capacity 150 people
- Kitchen has a stove, fridge and sink
- Tables and chairs for 30 people. Additional tables and chairs are the responsibility of the renter
- Renter responsible for setup and takedown
- Renter to provide all dishes, cutlery etc.
Submit a rental enquiry or call 250-469-8800 and one of our Recreation Clerks will assist you with completing the Enquiry form.
Located at 465 Dodd Rd (Rutland Arena).
Boardroom 14 x 20' - capacity for 10 people.
Submit a rental enquiry or call 250-469-8800 and one of our Recreation Clerks will assist you with completing the Enquiry form.
First floor City Hall Meeting Spaces
Located at 1435 Water Street
Available for rentals between 5pm and 10pm Monday to Friday, and 9am to 6pm on Saturday and Sunday's.
Meeting Rooms 1&2 - capacity for 24 people
Meeting Rooms 3&4 - capacity for 14 people
Meeting Room 5 - capacity for 11 people.
- Access to Public WIFI
- Wall mounted TV monitors with HDMI access, Video and Audio
- Tables and chairs
- Whiteboards in Meeting Rooms 1&2, and 3&4.
- Shared kitchenette with dishwasher, small fridge, microwave and glassware/dinnerware.
- Washroom facilities located in the building.
- Wheelchair accessible.
- Renters responsible for setup and take down.
Submit a rental enquiry or call 250-469-8800 and one of our Recreation Clerks will assist you with completing the Enquiry form.
| Room type | Non-Profit Rate per hour | Commercial Rate per hour |
|---|---|---|
| Meeting Room 1 | $27.86 | $56.77 |
| Multi-Purpose Room 1 | $33.43 | $68.13 |
| Multi-Purpose Room 2 | $42.35 | $86.30 |
| Multi-Purpose Room 3 | $35.66 | $72.67 |
| Multi-Purpose Room 4 | $45.69 | $93.11 |
| Multi-Purpose Room 5 | $59.05 | $120.36 |
| Multi-Purpose Room 6 | $83.57 | $170.32 |
See Rental Space Classifications below to see the spaces associated with each room type.
All fees are subject to change in accordance with the Active Living & Culture Fees and Charges Bylaw.
All attendees of rentals within our facilities must comply with our Code of Conduct.
Meeting Room 1
- PRC Gala Boardroom
- PRC Red Haven Room
- Kinsmen Media Centre
- Parkinson Activity Centre - Meeting Room
- Cedar Creek - Meeting Room
- Rutland Arena Boardroom
- Rutland Activity Centre - Meeting Room
- City Hall - Meeting Room 3 and 4 combined*
- City Hall - Meeting Room 5
*City Hall rooms 3 + 4 can not be rented separately, only as combined spaces.
Multi-Purpose Room 1
- PRC Bartlett Room
- PRC Sun Haven Room
- PRC Cherry Room
- Parkinson Activity Centre - Lounge
- Parkinson Activity Centre - Activity Room
- City Hall Room 1 and 2 combined*
*City Hall rooms 1 + 2 can not be rented separately, only as combined spaces.
Multi-Purpose Room 2
- PRC Haven Room
- PRC Bartlett Sun
- PRC Spartan Room
- Rutland Activity Centre - Multi-Purpose Room
Multi-Purpose Room 3
- Sarsons Activity Centre (formally OKMAC)
- Kinsmen Fieldhouse Hall
- Cedar Creek Community Centre - Main Hall & Kitchen
Multi-Purpose Room 4
- PRC Orchard Room
- Rutland Activity Centre - Main Hall
Multi-Purpose Room 5
- PAC Main Hall
- MacIntosh Room PRC
Multi-Purpose Room 6
- PRC Apple Room
All renters must provide proof of liability insurance appropriate for the Facility Use Agreement. The insurance policy must be valid on the date(s) of the rental, be no less than $2 million per occurrence and must name the City of Kelowna as the additionally insured.
Insurance for most events is available through All Sport Insurance Marketing Ltd. Should a renter choose to purchase this insurance, we can forward the request and payment directly to All Sport Insurance at the time of booking.
If an event will be serving liquor, a Permission to Apply Form and Special Event Permit must be approved by the City and security must be on site during the rental (at the renter's cost). The renter must comply with the Designated Driver Awareness Program as per Council Policy 310 and all other laws, regulations and bylaws in its use of the facility.
The Society of Composers, Authors and Music Publishers (SOCAN) is Canada’s national performing rights society. Its role is to license the public performances of music in return for performing rights fees.
Re:Sound is the Canadian not-for-profit music licensing company dedicated to obtaining fair compensation for artists and record companies for their performance rights.
The Copyright Act of Canada requires that users of any music pay SOCAN and/or Re:Sound Tariffs to perform or authorize others to perform or use copyright music. Performances of music in public, whether in restaurants, clubs, hotels, banquet halls, dance halls, offices, stores etc., all require payment of the tariffs whether performed live or by recording and/or when broadcasting, communicating or playing recorded music in public.
The City may require the renter pay for additional services of bonded uniformed security at functions.
For example:
- Any events serving liquor will require security on site.
- Any events after operational hours will require security to open / close the facility.
We may require the renter to pay for setup and takedown, and additional janitorial services.
If setup and takedown of the rental space is required such as tables and chairs, an additional cost will apply in alignment with the associated staff support per hour wage, at a minimum of two hours.
We strive to respond within 10 business days, however during busier seasons such as holiday seasons, this may take up to three weeks.
If you haven’t received a response within 10 business days, please contact the Rentals Coordinator at 250-469-8957.
All bookings are subject to a cancellation fee. Cancelled bookings regardless of the number of days’ notice will result in the forfeit of the Rental Deposit as outlined in the General Fees and Charges section of the rental contract. If the Agreement Holder (renter) delivers written notice of the cancellation at least 14 days prior to the event, the renter is not required to pay the full rental fee. If within the 14 days, the full Rental Fees may apply. Transfer of rental deposit may be allowed at the sole discretion of the City.
At this time, due to space limitations, rentals within the City of Kelowna are considered only for one-off events or occasions, with priority given to non-profit organizations or functions. Repeat bookings may be permitted at the sole discretion of the City for non-profit event purposes, if space allows within the seasonal limitations of the City’s allocation guidelines.
A Special Occasion Permit is required for all events with alcohol which the renter must obtain through the provincial government. Upon proof of completion the City requires a security guard, to be arranged by the City, to be onsite during the period when alcohol is served. The security rates are at the expense of the renter.
Typically within 7 to 10 business days after the event, the damage deposit will be issued back to the renter.
Staff require a minimum of five (5) business days to alter rental request prior to the rental as a large number of rental requests are reviewed and processed. Please note that alterations to a signed agreement are subject to an administration processing fee.
Yes, depending on the season, there is either air conditioning or heating to ensure a comfortable experience.
Most facilities, other than City Hall Meeting Rooms, do not include a projector and screen. For professional presentations you are permitted to bring your own equipment in or hire an audio-visual company.
Aside from Parkinson Recreation Centre during regular business hours, all other facilities will have security meet patrons to open and close the building. This cost is part of the rental fees and contract. Keys are not provided.
