Information on refunds & credits

Should there be a discrepancy in price, the price listed in the City’s database will be considered final and applied. All prices in the guide and on the website are subject to change without notice.

Membership Cancellations

  • A refund or credit will be issued
  • No refunds for used 10 or 20 entry passes
  • Cancellations subject to a $5 cancellation fee

Program Cancellations

  • Should we cancel a program due to insufficient enrolment, your preference of a full refund, credit on account, or enrolment in another available program will be made
  • Please allow three weeks for processing and mailing of a refund cheque
  • Payments made by credit or debit card will be refunded back to the card

Withdrawals & Transfers

All withdrawals & Transfers are subject to a $5 withdrawal fee

Programs

  • Full refunds or credits will only be considered 24 hours prior to first class.  After the first class start date, refunds or credits will be prorated from the date of request.  Requests received less than 24 hours before a class will result in that class being considered attended
  • Medical refunds or extension requests must be accompanied by a valid Doctor’s note

Aquatic Leadership Programs & Private Swimming Lessons

  • 48 hours' notice is required to obtain a refund
  • Refunds will not be granted to registrants who do not possess all prerequisites and present them on the first day of the course

Tournaments & Leagues

  • Refunds require approval of the Coordinator
  • Please refer to the individual program information for details
  • There are no refunds for team or individual player withdrawals from the leagues once the schedule has been published

Community Partner Programs - where the City is performing only registration services

  • Refunds requested 24 hours prior to first class are eligible for a full refund
  • Refunds requested within 24 hours of the first class or later are not eligible through the City but registrants can contact the respective organization regarding their refund policy

Wait-lists

If you are on a wait-list and you receive a call that there is space available, we will hold the spot for 24 hours only. On long weekends, this time will be extended until the first business day after the holiday.

Medical Refunds or Extensions

  • Programs or memberships - requests must be accompanied by a valid Doctor’s note.

Credits on Account

You may choose to leave your refund on your account as a credit to be used at a later date but please be advised that credit balances on account are subject to Council Policy #330:

  • Credits less than $50 will become the property of the City of Kelowna after one year of inactivity
  • Credits greater than $50 will become the property of the City of Kelowna after three years of inactivity

Credits can not be applied online, call 250-469-8800 to inquire about credit balances and apply credit to a new purchase.

Senior’s Discount & Rates

We offer a reduced rate on our general admission fees and passes as well as on registered and drop-in land and aquatic fitness classes for customers 65 years and older. Please let us know if you qualify for the discount or reduced rate prior to purchasing. Please note that Pharmacare card or equivalent must be presented.

Children’s Fitness Tax & ARTS Credit

For information, please refer to the Canada Revenue Agency website at www.cra-arc.gc.ca.

Customer Satisfaction

Your satisfaction is important to us. Should you be unsatisfied with a program or service we offer, a refund may be issued at the discretion of management.