Subdivision process

The Seven Steps to the Subdivision Process

1.  Pre-Application Meeting

Applicants are encouraged to contact Community Planning to schedule a meeting to discuss their proposal. Staff will identify known site specific issues with respect to zoning, planning policy, development permit areas, existing services, development constraints, and assist with the application process.

It is important to note that subdivision application fees are non-refundable. Staff can assist with application procedures, but can not plan the development for the applicant. Applicants who are not experienced developers, are encouraged to seek the advice of qualified professionals prior to making any financial commitments or submitting a formal application.

Specific information concerning properties can be found on the  online map . Kelowna’s online interactive map system allows for viewing and printing parcel and layer information within the municipality.

2.  Submission of the Subdivision Application Form

Download the Subdivision Application Form  and the Subdivision Application Checklist which outline all of the required documents and plan criteria that must accompany a submission. All registered owners must sign the Owners’ Authorization Form. It is important to note that incomplete applications can not be accepted. 

3.  Application Circulation and Review

Applications will be circulated for review and comment to internal departments and external agencies where appropriate. These include departments and agencies such as Develompent Engineering, Transportation, FortisBC Electric, and School District 23. Depending on the complexity of a proposal, applicants may be asked to provide additional information if required by the Approving Officer.

The Approving Officer has a statutory responsibly to determine if the deposit of a proposed subdivision plan is against the public interest and, in this regard, may hear from all persons who may be affected by the subdivision.   A referral will be sent to affected neighbours for feedback.

4.  Preliminary Layout Review Letter

The Preliminary Layout Review (PLR) is granted in the form of a letter outlining a comprehensive statement of conditions precedent to final approval of the subdivision. PLR is valid for one year and may include requirements such as:

  • Subdivision layout, road alignments and lot dimensions;
  • Dedication of parkland or cash-in-lieu;
  • Protection of the natural environment;
  • Covenants, easements and statutory rights-of-way;
  • Engineering servicing requirements;
  • External agency requirements;
  • Ministry of Transportation requirements;

5.  Completion or Bonding of Subdivision Works and Services

Applicants must retain the services of a professional engineer who will design the works and services required in accordance with the Subdivision Bylaw. All services are required to be installed at the owner’s expense prior to final subdivision approval, unless the owner provides bonding and enters into a subdivision servicing agreement with the Municipality to complete the required works by a specified date.

6.  Submission for Final Subdivision Approval

Once all the requirements outlined in the Preliminary Layout Review Letter have been addressed, applicants may submit all required documents fulfilling all conditions listed in the Preliminary Layout Review. Download the Subdivision Application Form and Subdivision Approval Checklist which outline the required documents for final subdivision approval, in addition to those listed in your Preliminary Layout Review. These documents would typically include: Final survey plans prepared by a British Columbia Land Surveyor, Development Cost Charge fees and documentation satisfying all requirements outlined in the Preliminary Layout Review Letter. If appropriate, the Approving Officer will approve the subdivision by signing the Subdivision Plan.  

7.  Plan Registration

Once the subdivision plans and documents are signed by the Approving Officer, they are returned to the applicant or their legal representative for registration at the Kamloops Land Title Office. This is the process that creates legal title for each new parcel defined on the subdivision plan.